E-Poster Guidelines

What is an E-Poster?
An e-poster is a traditional scientific poster, but saved in as a digital image and presented via the virtual conference platform. All traditional aspects of a scientific poster are still required for acceptance. Meeting attendees will be able to browse all accepted posters via the E-Poster gallery before, during and after the 2021 Annual Meeting.What is an E-Poster Gallery?

The E-Poster gallery is where all the accepted posters will be accessible before, during and after the 2021 Annual Meeting. Attendees will be able to view the digital version of each presenter’s poster and listen to an audio presentation to prepare questions for the presenters during the live poster sessions.

 
How will people communicate with me about my poster?
Just like at an in-person meeting, posters will be assigned to a specific poster session. During the poster sessions, presenters will be able to engage with the attendees. Presenters will be given an opportunity to upload an audio recording of the poster presentation and to interact with attendees via Zoom during the virtual poster session. Additionally, attendees will have the option to leave questions and feedback using a chat function within the virtual conference platform.

 

 

 

Will my Research and Poster be Secure?
The e-poster site offers presenters the opportunity to share their work online using high quality graphics and allows conference
attendees to browse through a gallery of posters that are being presented. The e-poster site has been developed with security in mind, protecting against downloading, copying, or printing of your work.

 

 

General Information

SRP will encourage conference attendees to browse the e-posters during the Virtual Poster Sessions, and prior to the conference outside of the set poster session times. Attendees will be able to view your poster, leave a question or comment, or join your video chat during the poster session by clicking a video icon on the e-poster image within the e-poster gallery. Please make sure you have your personal video chat room open at the start of your poster session.

As a poster presenter, you will be required to:

  1. Upload your e-poster (digital version of the poster image) to the e-poster gallery by Friday, September, 17:
    • Available file types to upload include: PNG, JPG, JPEG, or GIF. High-quality JPG or PNG files work best to preserve the image quality.
    • Landscape layout is recommended, as most computer screens are widescreen. Images will be interactive and allow the user to zoom in/out.
  2. Upload an audio recording of a 1-3 minute presentation summary of your poster (RECOMMENDED). If an audio file is uploaded, when attendees view your e-poster, they will be able to listen to your audio presentation.
    • This must be in a .mp3 or .AAV file format and cannot exceed 8 MB
    • To audio record your presentation, you can utilize an online audio recording site (example: https://online-voice-recorder.com/) or use a voice recording app on your smart phone then upload the file.
  3. Provide a web-link to join your personal Zoom meeting room (or other preferred method of video conferencing connection such as GoToMeeting, WebEx, Microsoft Teams, etc.).
    • Please be sure to test your link before saving and submitting.
    • It must be a clickable URL link.

e-Poster Upload Instructions

All poster presenters are required to have their e-Posters uploaded to the site by Friday, September 17, 2021Note that it takes up to 24 hours after uploading for it to show in the gallery. Each image must be manually converted.

The E-poster gallery offers presenters the opportunity to share their work online using high quality graphics with interactive features, and also allowing meeting attendees to browse through a gallery of posters that are being presented. The E-poster gallery has been developed with security in mind, protecting against downloading, copying, or printing of your work. E-poster viewing will only be accessible to registered 2021 Annual Meeting attendees.

Click this link to upload your E-Poster or click the below blue button (this will be on your submission dashboard).

Registered Annual Meeting attendees will be able to view the E-posters prior to the conference and viewing will remain open until the beginning of the 2022 SRP Annual Meeting.

 

 

CLICK HERE to access the e-Poster navigation guide to see how the information you input in the e-poster submission will reflect on your poster in the online poster gallery.

If you have any questions or need assistance, please contact srpmeeting@parthenonmgmt.com.